Invoicing Software for Home Care
Invoicing software for home care turns a logged visit into an invoice for the family or the long-term care insurer on that client. Porchlight does this for non-medical home care agencies. The invoice uses the payer rules already stored on the client, so the visit is not typed into a spreadsheet a second time.
Who receives the invoice
The invoice follows the payer on the client. It is not one template for every family and every carrier.
- Private pay: the invoice can be addressed to a family contact.
- Long-term care insurance: a carrier-formatted invoice lists the client, policy, dates of service, hours, rate, and total.
- One client can be split across two payers. Each side gets the bill that matches that payer.
- VA community care is billed from the authorization on the client, not as a family invoice.
What the invoice is built from
The visit is already logged. Porchlight applies the rates stored on that client and checks the bill before it goes out.
- Bill rate and pay rate stay separate. The invoice uses the bill rate.
- Holiday, overtime, and live-in rates can be stored on the client.
- A visit minimum can be set on the client.
- The default rounding step is 15 minutes, and it can be changed on the client.
- Claim checks run before the bill goes out.
How the agency collects
After the invoice exists, the agency can send it and track what is still open.
- Invoices can be emailed.
- The payer can pay by card or ACH.
- An aging report shows what is unpaid.
- Automatic payment reminders are included.
- Invoices export as a CSV file that QuickBooks can import. It is a file export, not a live QuickBooks connection.
Before the first invoice
An account is opened after the demo. The visit has to be logged in Porchlight, with the payer rules already on the client. A visit cannot be invoiced from this website.
Moving off the current billing process is scheduled on the kickoff call. A common window is two to four weeks. Onboarding and data migration are a separate one-time setup fee, quoted on that call.
Claims that are not invoices
Waiver and managed-care claims are not family invoices. Those are billed withMedicaid Home Care Billing Softwarefrom the same logged visits. A visit has to be EVV-verified before that claim is built.
Families, long-term care insurance, and the VA together arePrivate Duty Home Care Billing Software. Billing the caregiver's hours at the client rate isCaregiver Billing Software.
This page is one of theHome Care Billing Software Solutions. The quote, based on active clients, is onHome Care Billing Software Pricing.